> For the complete documentation index, see [llms.txt](https://help.getweddingos.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.getweddingos.com/clients/calendar.md).

# Calendar & Meetings

The WeddingOS calendar gives you a monthly view of everything happening across your clients — consultations, site visits, vendor meetings, and wedding dates. It syncs bidirectionally with Google Calendar if you have Google connected.

***

## Getting there

Click **Calendar** in the main navigation.

***

## What you see

The calendar shows:

* **Consultations and meetings** created in WeddingOS for your clients
* **Google Calendar events** from your connected Google account (if connected)
* **Wedding dates** for your booked clients

Planners see events tied to their assigned clients only. Admins and owners see the full org calendar.

***

## Creating an event

1. Click any date on the calendar, or click **+ New Event**
2. Fill in the event name, date, time, and link it to a client
3. Click **Save**

If you have Google connected, the event is also created in your Google Calendar automatically. It will appear on your personal calendar alongside your other commitments.

***

## Linking events to clients

When you create an event and select a client, it appears in two places:

* The main calendar view
* The **Meetings** tab on that client's detail page

This makes it easy to see all meetings tied to a specific wedding from the client record.

***

## Google Calendar sync

With Google connected:

* Events you create in WeddingOS appear in your Google Calendar
* Events in your Google Calendar appear in the **Meetings** tab on each client's detail page

Each planner syncs their own Google Calendar independently. If a teammate hasn't connected Google, their events won't appear on the shared calendar.

To connect Google, go to **Settings → Integrations**. See [Google Integration](broken://pages/J073ORMX9thKitpZ3kzL) for full setup instructions.

***

## Consultation auto-sync

When you have Google connected, WeddingOS checks your calendar daily for newly added events. If an attendee's email matches a lead in your system, their status automatically advances to **Consultation Scheduled** — no manual update needed.

This works with:

* **Google Calendar Appointment Booking** — leads who book directly through your GCal booking page
* **Calendly** — if you've connected Calendly under Settings → Integrations, bookings update status immediately instead of waiting for the daily sync

See [Google Integration](broken://pages/J073ORMX9thKitpZ3kzL) for setup details.

***

## Without Google connected

You can still create and view events in WeddingOS — they just won't sync to Google Calendar. Events you create here stay here.


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