The WeddingOS calendar gives you a monthly view of everything happening across your clients — consultations, site visits, vendor meetings, and wedding dates. It syncs bidirectionally with Google Calendar if you have Google connected.

Getting there

Click Calendar in the main navigation.

What you see

The calendar shows:

  • Consultations and meetings created in WeddingOS for your clients
  • Google Calendar events from your connected Google account (if connected)
  • Wedding dates for your booked clients

Planners see events tied to their assigned clients only. Admins and owners see the full org calendar.

Creating an event

  1. Click any date on the calendar, or click + New Event
  2. Fill in the event name, date, time, and link it to a client
  3. Click Save

If you have Google connected, the event is also created in your Google Calendar automatically. It will appear on your personal calendar alongside your other commitments.

Linking events to clients

When you create an event and select a client, it appears in two places:

  • The main calendar view
  • The Meetings tab on that client's detail page

This makes it easy to see all meetings tied to a specific wedding from the client record.

Google Calendar sync

With Google connected:

  • Events you create in WeddingOS appear in your Google Calendar
  • Events in your Google Calendar appear in the Meetings tab on each client's detail page

Each planner syncs their own Google Calendar independently. If a teammate hasn't connected Google, their events won't appear on the shared calendar.

To connect Google, go to Settings → Integrations. See Google Integration for full setup instructions.

Consultation auto-sync

When you have Google connected, WeddingOS checks your calendar daily for newly added events. If an attendee's email matches a lead in your system, their status automatically advances to Consultation Scheduled — no manual update needed.

This works with:

  • Google Calendar Appointment Booking — leads who book directly through your GCal booking page
  • Calendly — if you've connected Calendly under Settings → Integrations, bookings update status immediately instead of waiting for the daily sync

See Google Integration for setup details.

Without Google connected

You can still create and view events in WeddingOS — they just won't sync to Google Calendar. Events you create here stay here.